Laptops


POLICY, PROCEDURES AND INFORMATION

The purpose of the Port St. Lucie High School 1:1 student laptop program is to provide access to our curriculum in a more meaningful way. The use of laptops will restructure the traditional instructional delivery model and allow students to better categorize what they know more critically. By providing laptops to the students instead of a B.Y.O.D. (Bring Your Own Device), we provide an equal environment for all students. This helps the teachers, students and our Information Technology Services Department when everyone is working on the same technology platform.

Distribution

Laptops will be distributed during specified periods for each grade level at the beginning of the school year.

Return

Laptops and accessories will be returned to the Port St. Lucie High School at the end of each school year for maintenance, for deleting software not required for the next year and for adding any new software required during the next grade level. Laptops must also be returned when withdrawing or terminating enrollment for any reason.

If a student fails to return the computer at the end of the school year or upon withdrawal or termination of enrollment, the student will be subject to criminal prosecution or civil liability. A grand theft report will be filed with the St. Lucie County Sheriff’s Department. The student will also be charged the replacement cost of the computer.

Terms

Parents and students must read the Policies, Procedures and Information and pay an annual usage fee of $25. Fees are not refundable. This fee must be paid before the laptop is issued. A charge of $28 will also be assessed for each lost computer charger.

Students, parents, teachers and staff are expected to comply with the Laptop Policy, Procedures and Information Handbook. Failure to fully comply with all terms, including the timely return of the laptop at the end of the academic year or upon termination of enrollment, will entitle Port St. Lucie High to declare a student in default. This could result in any of these three actions listed below.

  1. The laptop can be repossessed.
  2. The student can be placed on the school’s obligation list.
  3. The student can be charged for the full cost of the laptop.

Warranty

  1. Laptops are covered with a standard warranty which covers laptop component failures such as CPU, memory, SSD, etc.
  2. Students and their parents/guardians are responsible for the following:
  • Mechanical damages that are not covered by the standard warranty, (examples include but are not limited to cracked screens, deliberate destruction, or broken/ damaged housing).
  • Lost or stolen laptops and chargers.
  • Deliberately damaged or vandalized laptops.

TAKING CARE OF YOUR LAPTOP

Students are responsible for the general care of the laptop. Laptops that are broken or that fail to work properly must be taken to the Technical Support Center in room 432 located in the Business & Industry hallway.

General precautions

  1. The laptop battery must be charged each night for school the next day.
  2. While using the laptop, there should be no food or drink close to it.
  3. Laptops must never be left in a locked or unlocked car or any unsupervised area.
  4. Cords, cables and removable storage devices such as jump drives must be inserted and removed carefully.
  5. Never carry the laptop while the screen is open unless instructed to do so by a teacher.
  6. At the end of the school day, during the last class period, shut the laptop down to conserve battery life.
  7. Do not write, draw, add stickers or labels to the laptop. The laptop is not personal property. It is the property of the District.

How to carry laptops

It is highly recommended that students purchase a protective case for the laptop. Protective cases are available. Protective cases are required after two cracked screens. The guidelines below should be followed:

  1. Laptops should always be within the protective case when carried.
  2. Laptops should be turned off when in the protective case.
  3. Do not place other objects, such as folders, pens, pencils and workbooks, inside the protective cover with the laptop to avoid placing too much pressure and weight on the laptop screen.

Screen care

Be careful when handling the laptop screen. It can easily be damaged if subjected to rough treatment. Do not exert excessive pressure on the screen.

  1. Laptop screens tend to collect dust and other debris that can look unattractive and cause distortions on your page. When cleaning, use a soft, dry cloth or anti-static cloth such as microfiber cloth.
  2. Do not lean on the top of the laptop when it is closed.
  3. Do not lean anything against the screen that could put pressure on it.
  4. Do not place anything in the carrying case that will press against the cover.
  5. Do not poke, scratch or stick the screen.
  6. Do not place anything on the keyboard before closing the lid (e.g. pens, pencils or disks).

Using your laptop at school

Laptops are intended for use at school each day. In addition to teacher expectations for laptop use, school messages, announcements, calendars and schedules will be accessed using the laptop. Students are responsible for bringing their laptop to all classes, unless specifically advised not to do so by their teacher.

Laptop is not working

If a laptop is not working, the student who is assigned to the laptop must bring it to the Technical Support Center located in room 432.

Loaner laptops

This policy recognizes the need for the use of loaner laptops by students, teachers and staff. Loaner laptops will be authorized based upon availability and priorities in this order: student needs, teachers and staff. To inquire about loaner laptops, please go to the Media Center.

Laptop left at home or battery is not charged

Student must immediately phone parents to bring the laptop to school. Laptops must be brought to school each day in a fully charged condition. Repeat violations (minimum of four days – not consecutively) of leaving laptop at home or not charging the battery will result in the following disciplinary actions. These actions are inclusive of both violations.

  • First time leaving laptop at home or not charging the battery: Student is responsible for all work in class and will get a loaner from the Technical Support Center. If a loaner is not available, student will share a laptop with students in class.
  • Second time leaving laptop at home or not charging the battery: Parent will be notified. All class work must be completed after school hours.
  • Third time leaving laptop at home or not charging the battery: Student/Parent Conference with assistant principal (or his/her designee).

Screensavers

  1. Only school appropriate media may be used as a screensaver.
  2. The presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drugs and gang related symbols or pictures will result in disciplinary actions.
  3. Passwords on screensavers are not to be used.
  4. Hard drive passwords are forbidden. If used, students may be responsible for the cost of replacement hardware.

Sound, music, games and apps

Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. Internet games are not allowed on the laptops during school hours. NO games may be installed on the laptops, unless installed by the District. Do not save games or programs to the hard drive. All apps must be provided by the District.

Printing

The 1:1 laptop initiative will operate without the use of printers. None of the student laptops will be configured to print on campus. Students are not allowed to install print drivers.

Accessing the Internet off-campus

Students are allowed to access the Internet when off-campus for educationally-related activities. When accessing the Internet – whether on-campus or off-campus – the laptop will be configured to route through the District server. Students are prohibited from altering this route in any way.

MANAGING YOUR FILES & SAVING YOUR WORK

Saving to OneDrive

Students will use OneDrive to save school-related work. Students will have their own user account and OneDrive folder on the District network. It is the student’s responsibility to ensure that work is not lost due to mechanical failure or accidental deletion. Students should backup their work completed at home the next day into their OneDrive folder. Computer malfunctions are not an acceptable excuse for not submitting work.

Software on laptops

The software originally installed must remain on the laptop in usable condition and be easily accessible at all times. The laptop is supplied with a standard image with a Microsoft operating system and Microsoft Office desktop applications. Additional software will be determined by the specific course needs. The laptops are supplied with a desktop icon for downloading required software, if needed.

From time to time the school may add software applications for use in a particular course. The licenses for this software require that the software be deleted from laptops at the completion of the course. Periodic checks of laptops will be made to ensure that students have deleted software that is no longer required in class and that the school has not exceeded its licenses.

Students must not load additional apps onto their laptop. Students are responsible for maintaining the integrity of all the apps required for facilitating academic activities. If for any reason, a student needs additional software, the student must get the consent of the Technical Support Center. Any software added must meet the criteria below.

  1. The software must be appropriate for the school environment and must not infringe on the productivity of the classroom
  2. All software must be licensed and required for school.
  3. Software cannot be violent games and computer images containing obscene or pornographic material.

Software upgrades

Upgrade versions of licensed software will be made available from time to time. Updates will automatically run when the student logs-in at school. Students are expected to follow the prompts and instructions that might appear on the screen.

Virus protection

The laptop has anti-virus protection software. This software will scan the hard drive for known viruses. As with software upgrades, the District will update virus protection.

Inspection

Students may be selected at random to provide their laptop for inspection. If technical difficulties occur or illegal software is discovered, the student will copy all school-appropriate files into a OneDrive folder. The hard drive will then be re-formatted and authorized software will be installed. The school does not accept responsibility for the loss of any software deleted due to a re-format or reimage.

ACCEPTABLE USE

The District’s network facilities and/or laptops are to be used in a responsible, efficient and ethical manner in accordance with the St. Lucie Public Schools’ philosophy. Access to network facilities is a privilege, not a right. Laptops will be subject to random inspections and will be turned over to school or District personnel upon request.

Students must acknowledge their understanding of this policy as well as the following guidelines. Failure to adhere to these standards may result in suspension or revocation of the offender’s laptop and/or network privileges.

General guidelines

  1. Students will have access to all available forms of electronic media and communication which is in support of education and research and in support of the educational goals and objectives of Port St. Lucie High School as well as the District.
  2. Students are responsible for their ethical and educational use of the technology resources of the District.
  3. Access to the District’s technology resources is a privilege and not a right. Each employee, student and/or parent will be required to follow the Laptop Policy, Procedures and Information Handbook.
  4. Transmission of any material that is in violation of any federal or state law is prohibited. This includes but is not limited to the following: confidential information, copyrighted material, threatening or obscene material and computer viruses.
  5. Any attempt to alter data, the configuration of a computer, or the files of another user, without the consent of the individual, administrator or technology administrator, will be considered an act of vandalism and subject to disciplinary action in accordance with the Student Handbook.
  6. The School’s Internet is to be used for research and as a means of obtaining academically relevant information. Material obtained through research on the Internet and then used in academic work is to be properly documented. Students may not access Web sites, newsgroups, or “chat” areas that contain material that is obscene or that promotes illegal activity. If a student does accidentally access this type of information, he or she should immediately notify a teacher.
  7. E-mail and all other forms of electronic communication are to be used in a responsible manner. Students may not use vulgar, derogatory, or obscene language. Students may not engage in personal attacks or harass others.
  8. Use of the computer (including “Instant Messaging”) for anything other than a teacher directed or approved activity is prohibited during the school day.
  9. When accessing the District’s Internet network, Internet computer games or any computer games are prohibited in classes, lobby, hallways, etc.
  10. Computers may not be used to make sound recordings without the consent of all those being recorded.
  11. Installation of peer-to-peer file-sharing programs is strictly forbidden. Copyright laws must be respected. If you have any questions about what constitutes a copyright violation, please contact an administrator, media specialist or teacher.
  12. Music will only be allowed on the laptop if it is being used for a teacher-directed or approved activity.
  13. Files stored within the school computer systems should be limited to those relating to formal school courses or activities. Graphic files or pictures that are not for a school project or activity should not be stored on the school computer systems.
  14. Students may access only those files that belong to them or for which they are certain they have permission to use.
  15. Deliberate attempts to degrade the network or to disrupt system performance will result in disciplinary action.
  16. School administrators reserve the right to remove student accounts on the network to prevent unauthorized activity.
  17. The District reserves the right to define inappropriate use of technology. These inappropriate uses include, but are not limited to the following:
  • The user shall not lend their laptop to anyone.
  • The user shall not erase, change, rename, or make unusable anyone’s computer files or programs.
  • The user shall not use or try to discover another person’s password, email or other files.
  • The user shall not use a computer for unlawful purposes, such as illegal copying or installation of software.
  • The user shall not let other persons use his/her name, logon, password, or files for any reason.
  • The user shall not deliberately use the computer to annoy or harass others with language, images, innuendoes, or threats.
  • The user shall not deliberately access or create any obscene or objectionable information, language or images.

Privacy and safety

Students must protect their data and maximize their computer privacy.

  1. Do not go into chat rooms or send chain letters without permission.
  2. Do not open, use, or change computer files that do not belong to you.
  3. Do not reveal your full name, phone number, home address, social security number, credit card numbers, password or passwords of other people.
  4. If you inadvertently access a web site that contains obscene, pornographic or otherwise offensive material, notify a teacher or an assistant principal immediately so that such sites can be blocked from further access. This is not merely a request; it is a responsibility.

Legal propriety

It is important to respect the ownership rights of others. Accordingly, compliance with trademark and copyright laws and all license agreements are required. Ignorance of the law is not immunity. If you are unsure, ask a teacher or the media specialist.

  1. Plagiarism is a violation of the Student Handbook. Give credit to all sources used, whether you use a picture/clipart rendering, use a direct quote or summarize This includes all forms of media on the Internet, such as graphics, movies, music and text.
  2. Use or possession of hacking software is strictly prohibited, and violators will be disciplined.
  3. Computer crimes are violation of applicable state or federal law and will result in criminal prosecution or disciplinary action by the District.

Consequences

The student in whose name computer hardware is issued will be responsible at all times for its appropriate use. Non-compliance with the established Policy, Procedures and Information Handbook will result in disciplinary action as outlined in the Student Handbook.

Electronic mail, network usage, and all stored files shall not be considered confidential and may be monitored at any time by designated District staff to ensure appropriate use. The District cooperates fully with local, state or federal officials in any investigation concerning or relating to violations of computer crime laws.

Laptop violations

  1. Sending, accessing, uploading, downloading, or distributing offensive, profane, threatening, pornographic, obscene, or sexually explicit materials.
  2. Downloading or transmitting multi-player game, music, or video files using the school network.
  3. Vandalizing, damaging, or disabling property of the school or another individual or organization.
  4. Accessing another individual’s materials, information, or files without permission.
  5. Using the network or Internet for commercial, political campaign, or financial gain
  6. Releasing files, home address, personal phone numbers, passwords, or other vital access information to others. Promoting or soliciting for illegal activities.
  7. Attempting to repair, remove or install hardware components reserved for an authorized service technician.
  8. Violating copyright or other protected material laws.
  9. Subscribing to mailing lists, mass e-mail messages, games, or other services that generate several messages that can slow the system and waste other users’ time and access.
  10. Intentionally wasting school resources.

Computer network violations

  1. Attempting to log on to the Internet or network (servers, routers, switches, printers, firewall) as a system administrator.
  2. Sending, accessing, uploading, downloading, or distributing pornographic or sexually explicit materials.
  3. Installing, enabling, launching, or creating programs that interfere with the performance of the network, internet, or hardware technology resources.
  4. Creating, uploading, or transmitting computer viruses.
  5. Attempting to defeat computer or network security.